Despite the fact that the means of communication on the Internetprogress, to this day one of the most popular and significant is the communication via e-mail. This way of communication has been around for a long time, but there are new users on the Net who are not familiar with it, and therefore they are in search of instructions for working with e-mail.
This type of communication on the Net appeared in the distant 1965year, when the first Mail was created to send text messages. The principle of e-mail is similar to that in real. The same minuses and pluses, familiar terms. The main advantages of this method of communication are simplicity and sufficient reliability (for some reason it is to this day the most common and generally accepted one).
First of all, in order to send a letterby e-mail, you will need your own box. It's quite simple to start it, but already at this moment many are lost. The electronic address (box) is the name (chosen by the user), the symbol "@" and the domain (example: your-name @ domain-name). In order to get such an address, you need to contact one of the postal services offering such services. There are many, but there are a number of popular ones, such as:
Each service offers a simple registration procedure. Also, each has a number of features, but the idea and basic functionality are identical.
If you own an Apple deviceor an Android smartphone, then you probably already have your own mailing address. So, both systems are asked to register already at the stage of inclusion. On Apple devices, this is an address in the format [email protected], on Android, boxes from Google are created in the format [email protected]. Pay attention to this.
After creating your box and starting work, be careful. Despite the fact that modern postal services are quite well protected, it is quite possible that you will face a spam attack, various advertisements, and scammers. Mail is not an encrypted method of communication on the Web, and therefore, before sending an e-mail, make sure that you do not include important data (credit card codes, logins and passwords, other confidential information) in it.
If you actively use mail or planthis is done, then for convenience you can acquire a specialized program. Usually such are already available in the system, for example, Outlook in Windows or Mail on Mac OS X and iOS. In this case, it is enough to open the program and enter the data of your mailbox (previously registered on the Web). This is especially true on mobile devices. Mobile email clients are easy to use, because you can write an email right on the go and receive a notification of a new message, too.
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After completing the registration procedure and hittinginterface of the mail service, find and click the "Write a letter" or "New mail" button. You will see a series of lines that you should fill out before you send an email.
The first column is "Recipient" or "To": here you should specify the e-mail address of the person who needs to send the letter (there may be several addressees, they can be alternated, leaving spaces).
Below you need to specify the subject of the letter, this is what the recipient will first encounter before seeing the text of the letter.
Below is the text field. Here we write everything that we want to say in the letter (if necessary, you can also attach files, but not all services provide such an opportunity).
That's all, just press the "Send" button, and the letter will go to the addressee.
As with ordinary mail, you need to understand who andwhat are you writing. In this regard, there are a number of rules and even postal etiquette. It's one thing when you write a letter to a close friend or relatives - in it you can specify anything you like, choose any topic, add smileys, use the familiar slang and Internet shortcuts. Business correspondence is another matter, in fact it should be reserved and take into account a number of moments on registration.
How to write an email to your supervisor,work colleague or teacher? Start with the topic: it should be not only brief, but also maximally informative. If it is related to work, then specify it in the topic (example: problem with project number 34). Do not leave this field blank.
If this letter is to a boss, an unfamiliar colleague orat all to a stranger, then we should start with an official greeting. As a rule, it is enough to address "Dear (ay)" and the name (surname and patronymic at the discretion).
Expressing thoughts, try to provide as much as possiblemore information and meet the minimum amount of text. You still write on the case, which means that it makes no sense to paint everything on three pages and curry favor with the recipient. At the same time, do not use unnecessary abbreviations, if they are not related to work (the use of abbreviations is not forbidden). Slang and smiles are forbidden, it's obvious.
Do not neglect literacy. An important feature of e-mails is that they can be more voluminous than, for example, SMS. You have time to double-check everything. Your letter should be understandable and literate.
The final part of the letter is your signature. There are several options, but the main one and the win-win is "Sincerely, (after you indent and indicate your name and surname)." Often, more complex and informative signatures are used that indicate the place of work, position, photo, phone and other means of communication It all depends on the policy of the company, your position, and, in general, the desire. Do not leave a signature: "Sent from the iPhone" - this is already mauva.
That's all, it's a series of simple rules thathelp you understand how to write an email without waste of time and nerves. Besides, now you will not get into a ridiculous situation, and your letters will be accurately read and delivered.
